ADA Effective Communications Regulations
The Department of Justice is proposing changes in its ADA regulations adding new definitions changing other definitions and clarifying the obligations of state and local governments (ADA Title II) and public accommodations (ADA Title III) to provide effective communications with people with disabilities.
Our concerns fall into three main categories.
- First, the regulations and accompanying ADAAGs continues to rely on a very narrow set of auxiliary aids and services that fail to account for the wide range of technology available today. In particular, Sections 35.104, 35.161, 36.303 and ADAAG Section 217 fail to include the wide variety of devices available, and continue to rely heavily on and require only the use of TTYs which are being used less and less frequently. Although some of the regulations reference alternate types of aids and services, these regulations fail to require other methods such as videophones, captioned telephones, voice carryover and hearing carryover phones, and pagers and other computer devices that send text or IM messages as options for communication. We recommend inclusion of these technologies in both the regulations and ADAAG.
- Second, the regulations diminish the importance of the preferences of people with disabilities with respect to the type of auxiliary aid or service provided. Both Section 35.160 and 36.303 contain language that decreases the authority of the person with a disability in selection of the appropriate aid or service and increase the authority of the public accommodation or public entity. This is of extreme concern because there is considerable misunderstanding on the part of public entities and public accommodations regarding how to ensure that communication is effective. In contrast, the person with a disability often has extensive experience regarding and a deep understanding of the most appropriate methods for communication in a given situation. We recommend making clear in the regulations that the person’s preference for an aid or service be provided absent an undue burden or fundamental alteration.
- Third, the regulations requirements for sports stadiums and movie theaters are quite limited. In both contexts, the proposed regulations and/or posed questions would require effective communication, in the form of captioning or narrative description, only in limited circumstances (e.g. sports stadiums with a capacity over 25,000 or only movies in digital format). Given the wide variety of technology available, we recommend provision of captioning or narrative description in all such settings absent an undue burden or fundamental alteration.
- Fourth, the Department needs to make changes to 28 C.F.R. §35.162, which currently requires telephone emergency services provided by public entities to be directly accessible to people who use TTYs. The U.S. Department of Transportation is currently in the process of working with the National Telecommunications and Information Administration to develop a Next Generation 9-1-1 (NG 9-1-1) interconnected system of local and regional emergency services networks that will be capable of handling text, data, and video from wireless, digital, and Internet-enabled communications devices. This system will result in vast improvements to public safety answering points (9-1-1 centers), which are currently limited to accepting voice and TTY calls over the public switched telephone network. In light of these efforts, which will be underway over the next decade, DOJ needs to revise §35.162, to ensure that as public safety answering points (9-1-1 centers) update their equipment with next generation emergency technologies, these centers will continue to be directly accessible to the communications equipment used by people with disabilities, whether that equipment uses voice, text, video, or a combination thereof. The NG 9-1-1 system offers great promise for people with disabilities, but only if they are not left behind as the rest of our country makes this dramatic transition.
COMMENTS |
New Proposed ADA Regulations |
Definitions |
ADA Title II Definitions § 35.104
ADA Title III Definitions § 36.303 |
Generally, the inclusion of additional technologies is positive, as there are increasingly varied technologies that can be used to ensure effective communication. However, additions and/or clarifications are needed to make this complete.
The term “qualified interpreters” should include “video interpreting services (VIS)” as follows:
“Qualified interpreters on site or via video interpreting services (VIS) . . . .”
The term “computer-aided transcription services” should be changed to “computer aided real-time transcription services” to ensure the provision of simultaneous, not after-the-fact transcription.
The inclusion of “exchange of written notes” as an example of auxiliary aids or services is very troubling. While it codifies a common practice, covered entities frequently rely on this mode of communication inappropriately. Once codified, covered entities will point to its inclusion as an additional reason why they should not have to provide other auxiliary aids and services, such as qualified interpreters and computer aided real-time transcription services. As described in earlier DOJ guidance, written notes are not effective for many interactive situations. The communication limitations inherent in the act of exchanging written notes, including the literacy skills necessary, must be described in detail to ensure that appropriate, effective auxiliary aids and services are provided.
The term “text telephones (TTYs)” should be changed to “voice, text, and video-based telecommunications products and systems, including TTYs, videophones, and captioned telephonest or equally effective telecommunications systems.” This language is consistent with § 35.161. Telecommunications systems that enable communication in multiple modes must be included as auxiliary aids. Technology now exists for individuals to use a variety of communication methods (text, voice or video) either individually or simultaneously to achieve effective communication. The new regulations should make clear that phones that achieve this capability are included.
There is some ambiguity about what is included in video interpreting services. In common usage currently, most people refer to VRS (video relay systems) or VRI (video remote interpreting). Although these two systems use similar technology, typically a screen, camera and high speed internet connection, they are used in different circumstances. VRS is used for phone conversations, while VRI is used in what would otherwise be interpreting situations.
While the provision of VIS may be required by a covered entity-who would have to pay for the interpreters and the service involved- the capability and willingness to communicate through any form of telecommunications relay services (TRS) also needs to be made clear, either here or elsewhere. This would encompass the ability and requirement to communicate though the various types of relay, including VRS, captioned telephone, IP relay (using the Internet or IM), text to speech (using TTYs), voice carryover, hearing carryover, and speech to speech. It is especially important for there to be specific regulatory language because many businesses are not accepting calls made through a relay service.
The term “orally” should be changed to “aurally” to be consistent with the definition of “auxiliary aids and services” in Title III and as originally intended to include more than just information conveyed by human speech. |
Auxiliary aids and services includes –
- Qualified interpreters, notetakers , computer-aided transcription services, written materials, exchange of written notes, telephone handset amplifiers, assistive listening devices, assistive listening systems, telephones compatible with hearing aids, closed caption decoders, open and closed captioning, text telephones (TTYs), videotext displays, video interpreting services (VIS), accessible electronic and information technology, or other effective methods of making orally delivered information available to individuals who are deaf or hard of hearing.
- Qualified readers, taped texts, audio recordings, brailled materials and displays, screen reader software, magnification software, optical readers, secondary auditory programs (SAP), large print materials, accessible electronic and information technology, or other effective methods of making visually delivered materials available to individuals who are blind or have low vision;
|
The addition of examples and descriptions of the variety of available interpreters is helpful.
Further comment, particularly from providers and professional associations, is needed to ensure appropriate terminology is used in this section. For example, oral and cued speech interpreters may be referred to as transliterators, rather than interpreters. In addition, cued speech uses “ handshapes and placements in combination with the mouth movements of speech to make the phonemes of a spoken language look different from each other,” rather than “a hand code.”
DOJ should also include other examples and descriptions, such as tactile interpreters (to communicate with people who are deaf-blind), certified deaf interpreters (CDIs) (to meet special communication challenges), and speech-to-speech interpreters (to communicate with people with speech disabilities).
The 1991 Standards included a requirement that a qualified interpreter be capable of interpreting effectively, accurately, and impartially "both receptively and expressively". The proposed definition removes the "receptively and expressively" language. This language should be restored to make absolutely certain that interpreters can both understand what a person with a disability says and convey information back from individuals seeking to communicate with that person. These are two very different skill sets, both of which are equally important in achieving effective communication. Otherwise stated, a qualified sign language interpreter must be able to interpret from spoken English to sign language and from sign language to spoken English.
|
Qualified interpreter means an interpreter who is able to interpret effectively, accurately, and impartially using any necessary specialized vocabulary. Qualified interpreters include, for example, sign language interpreters, oral interpreters, and cued speech interpreters. Oral interpreter means an interpreter who has special skill and training to mouth a speaker's words silently for individuals who are deaf or hard of hearing. Cued speech interpreter means an interpreter who functions in the same manner as an oral interpreter except that he or she uses a hand code or cue, to represent each speech sound. |
|
The addition of this definition is welcome. People with disabilities often report difficulties obtaining qualified readers, particularly in education settings where sophisticated or specialized vocabulary is used. However, the Department should add to this definition that the reader "will follow the directions of the person for whom he or she is reading."
|
Qualified reader means a person who is able to read effectively, accurately, and impartially using any necessary vocabulary. |
The addition of this definition is welcome. However, the definition of VIS must include the term “qualified” and should be modified as follows:
Video interpreting services (VIS) means video conference technology used to deliver the services of qualified interpreters. VIS generally consists of video cameras and monitors, microphones and speakers, a high speed Internet or other connection, and a qualified interpreter.
DOJ should note that VIS is also commonly called “video remote interpreting (VRI) services.”
DOJ needs to make clear that VIS typically involves communication between two or more people at the same location (not communication between two or more people by phone), and are services that are contractually arranged for a fee, which is paid by the covered entity. VIS must be distinguished from video relay service (VRS), which is a means of achieving functionally equivalent telephone services. With VRS, a caller can place a call at any time, and takes the next available interpreter of the VRS provider through which he or she is placing the call. Unlike VIS, VRS is funded through the Interstate Telecommunications Relay Service Fund administered through the Federal Communications Commission. VRS users, including covered entities, are not charged a fee for the use of VRS. |
Video interpreting services (VIS) means an interpreting service that uses video conference technology over high speed internet lines. VIS generally consists of a videophone, monitors, cameras, a high speed Internet connection, and an interpreter |
Video Interpreting Services
The Department should make clear that VIS is not a complete alternative to on-site interpreting. Even if a public entity has VIS capability, there are certain situations (e.g. multi-person conversations, dynamic situations, or physically difficult situations (a person is lying in a hospital bed) where VIS may not be appropriate or effective. There may also be certain populations for which VIS may not be effective, such as people who are deaf-blind. In these situations an on-site interpreter is necessary.
Currently, VIS may be effective when used as an interim measure in emergency situations until an interpreter arrives on site, or for certain scheduled, non-complex, relatively brief communication events. However, even minor delays in getting a VIS system turned on with a qualified interpreter ready to provide services can make VIS unavailable and, therefore, ineffective for many unscheduled communication events (i.e., doctor’s rounds in hospitals) and an on-site interpreter may be necessary.
|
(ADA Title II) § 35.150(d)Video interpreting services (VIS). A public entity that chooses to provide qualified interpreters via VIS shall ensure that it provides— High quality, clear, real-time, full-motion video and audio over a dedicated high speed Internet connection; A clear, sufficiently large, and sharply delineated picture of the interpreter's head and the participating individual's head, arms, hands, and fingers, regardless of his body position; Clear transmission of voices; and Training to nontechnicians so that they may quickly and efficiently set up and operate the VIS. (ADA Title III) § 36.303(f)Video interpreting services (VIS). A public accommodation that chooses to provide qualified interpreters via VIS shall ensure that it provides-- High quality, clear, real-time, full-motion video and audio over a dedicated high-speed internet connection; A clear, sufficiently large, and sharply delineated picture of the interpreter's head and the participating individual's head, arms, hands, and fingers, regardless of his body position; Clear transmission of voices; and
Training to nontechnicians so that they may quickly and efficiently set up and operate the VIS. |
Title II Telecommunications |
ADA Title II Telecommunications Regulation |
|
This section should be re-written. If text telephones (TTYs) are listed, it must be accompanied by a list of other available types of equipment that are now in far more use than TTYs. For example the following are examples of communications equipment now in use: videophones, captioned telephones, voice carryover and hearing carryover phones, and pagers and other computer devices that send text or IM messages. Mentioning only TTYs has had a detrimental effect. When facilities see only this listed, they fail to utilize other devices that are far more useful, practical, and actually in use by people who are deaf, hard of hearing or have speech disabilities.
The phrase "text telephones (TTYs) or equally effective telecommunications systems" in subsection (a) should be replaced with language that recognizes that there is now a range of voice, text, and video technologies available to those seeking telecommunications access, as follows:
(a) Where a public entity communicates by telephone with applicants and beneficiaries, voice, text, and video-based telecommunications products and systems, including TTYs, videophones, and captioned telephones or equally effective telecommunications systems, shall be used to communicate with individuals who are deaf or hard of hearing or have speech impairments.
In addition, language must be added that makes absolutely clear that this section is not intended to preclude equipment that relies on successor technologies. Undoubtedly, new devices will be developed that should be utilized in ADA compliance.
We appreciate the Department s decision to specifically address the need for access to automated attendant systems in subsection (b), though this term either has to be defined, or should be changed to: "interactive voice response, automated attendant, and voice messaging." This change is needed to make this section consistent with the recommendations of TEITAC (the federal advisory committee commissioned by the Access Board that recently completed recommendations on guidelines for Section 508 of the Rehabilitation Act). Also, this section suffers from the same fatal flaw as section (a), in referencing only TTYs.
The requirement to communicate through any form of telecommunications relay service (TRS) needs to be made clear that this would encompass various types of relay, including VRS, captioned telephone, IP relay (using the Internet and or IM), text to speech (using TTYs), voice carryover, hearing carryover, and speech to speech.
It would be better to have a very clear sentence that says that no covered entity may reject or block any telephone call made through telecommunications relay services, and that all covered entities must treat calls made over TRS in a manner that is identical to calls made directly. Among other things, this requires covered entities to provide, receive or exchange information via TRS when so requested by a TRS user, even when such information is otherwise subject to confidentiality or privacy restrictions. The preamble should make clear that problems have ensued with security houses, banks and even governmental agencies refusing to give or take information via relay services. It needs to be made absolutely clear to these entities that they cannot treat relay calls any differently than direct calls.
The regulation should further clarify that businesses may not set up a separate mechanism for accepting relay calls, for example establishing a “relay number” and redirecting all relay calls to that number. Some businesses have established such mechanisms in order to screen relay calls while purporting to “accept” the calls.
Finally, it should be clarified that covered entities, subject to the undue burden standard, may have to provide a videophone and broadband Internet access to enable their employees, participants, beneficiaries, etc. to utilize VRS and to make “point-to-point” video calls, which allow individuals who are deaf and hard of hearing to communicate directly with each other over the Internet. |
§35.161 – Telecommunications (d) Where a public entity communicates by telephone with applicants and beneficiaries, text telephones (TTYs) or equally effective telecommunications systems shall be used to communicate with individuals who are deaf or hard of hearing or have speech impairments. (e) When a public entity uses an automated attendant system for receiving and directing incoming telephone calls, that automated attendant system must provide effective communication with individuals using auxiliary aids and services, including TTYs or a telecommunications relay system.
(f) A public entity shall respond to telephone calls from a telecommunications relay service established under title IV of the Americans with Disabilities Act in the same manner that it responds to other telephone calls. |
Public Accommodations Telecommunications |
ADA Title III Telecommunications Regulations |
36.303(d)(1)(i) Same as Title II comments, Section 35.161, regarding automated attendant system.
36.303(d)(1)(ii)This regulation is unclear about what “incident to its operations” means. If a public accommodation allows the public to use the phones then it should allow people with disabilities to use the phones with any required equipment to make them accessible or provide alternative telecommunications equipment that is accessible. Such alternative equipment includes videophones, captioned telephones, voice carryover and hearing carryover phones, and other successor technology and equipment. Fortunately, many of these are combined into one device that is now available.
The standard under Section 508, which should be the standard here is: if others in the public have access, equal access must be provided to people with disabilities.
As noted above, either “automated attendant systems” needs to be defined, or the reference should be to “automated attendant, interactive voice response, and messaging systems.” Also, this section must make clear that when these systems are used, they must provide effective communication for any individual with a disability – not just individuals who use TTYs or TRS. In fact, these systems can pose major problems for people with cognitive disabilities. For this reason, TEITAC
(Telecommunications and Electronic and Information Technology Advisory Committee (TEITAC) of the Access Board) proposed the following guidelines for these systems (and which are relevant for the ADA):
1. All functions that are accessible to voice users must also be directly accessible to users of real time text;
2. Provide full player controls that allow users to pause, rewind, slow down and repeat all messages and prompts;
3. Provide prompts without any background sounds that would reduce intelligibility.
Some cross reference needs to be made in this section to the Section 508 guidelines, as well as the guidelines for IVR systems published by the FCC for TRS, or we are going to continue having regulations that are inconsistent with one another.
Regarding (2) Text Telephones (TTY's), this proposal fails to take into account the needs of people who rely on sign language. Approximately one to two million of the 31 million Americans with hearing loss identify ASL as their primary communication mode. Today, video communication, both direct and through video relay service (VRS), is the communication preference for these individuals. This is because unlike text communication, the ability to communicate over distances in sign language via video, either directly or via video relay services, enables people who are deaf to converse in real-time, using emotional context and other non-verbal information that mirror the speed and style of voice-to-voice conversations. To this end, we are proposing the following change in the proposed language:
"A public accommodation that offers a customer, client, patient, or participant the opportunity to make outgoing telephone calls on more than an incidental convenience basis shall make available, upon request, public telephones equipped with volume control mechanisms, hearing aid compatibility, and video and text capabilities for the use of an individual who is deaf or hard of hearing, or has a speech impairment."
Regarding §36.303(d) Telecommunications—;
(1) Telephones. (II), It does not appear that this section will still be needed if the above subsection (1) is changed as requested. Indeed, the emphasis on TTYs in the DOJ rules in recent years has had a detrimental effect: When facilities see only TTYs listed, they turn their back to other devices that are far more useful, practical, and actually in use by people who are deaf, hard of hearing or have speech disabilities. The migration away from TTYs as the sole telephone communication device for people who are deaf and hard of hearing needs to be reflected in the Department s new Title II and III rules, as well as the ADAAG.
|
§36.303(d)Telecommunications— (1) Telephones . When a public accommodation uses an automated attendant system for receiving and directing incoming telephone calls, that automated attendant system must provide effective communication with individuals using TTYs or a telecommunications relay system. A public accommodation that offers a customer, client, patient, or participant the opportunity to make outgoing telephone calls on more than an incidental convenience basis shall make available, upon request, public telephones equipped with volume control mechanisms, hearing aid compatible telephones, or text telephones (TTYs) for the use of an individual who is deaf or hard of hearing, or has a speech impairment. This part does not require a public accommodation to use public telephones equipped with volume control mechanisms, hearing aid compatible telephones, or TTYs for receiving or making telephone calls incident to its operations. A public accommodation shall respond to telephone calls from a telecommunications relay service established under title IV of the Americans with Disabilities Act in the same manner that it responds to other telephone calls. (2) Text telephones (TTYs). A public accommodation that offers a customer, client, patient, or participant the opportunity to make outgoing telephone calls on more than an incidental convenience basis shall make available, upon request, a TTY for the use of an individual who is deaf or hard of hearing, or has a speech impairment.
This part does not require a public accommodation to use a TTY for receiving or making telephone calls incident to its, operations. |
Addition of “Companions” |
Title II Regulations – Communications |
Section 35.160(a)(1) is a continuation of the existing regulation, with the addition of companions, and is an appropriate expression of the standard. There are many situations, health care being among the most common, when it is appropriate and necessary to communicate with a companion who has a disability.
However, the Department should be clear that public entities should not communicate with companions instead of the primary person with a disability when communication with the primary person is more appropriate. Although language below makes clear that this section refers to companions with disabilities, this language could be confusing to public entities who could interpret it as allowing them to communicate with companions in lieu of the primary person. This is a frequent problem encountered by people with disabilities, in that people who are unaccustomed to communicating with them may choose to communicate with a companion who does not have a disability because it is perceived to be easier or more convenient. The Department should be clear in this regulation that this is not appropriate.
Further, as written, the proposed change suggests that the term “companions” is limited to companions of individuals with disabilities, which we believe was not intended. Companions with disabilities may be companions of individuals with or without disabilities.
As such, the placement of the term “companions thereof” in section (a)(1) should be changed as follows:
“(a)(1) A public entity shall take appropriate steps to ensure that communications with applicants, participants, companions, and members of the public with disabilities are as effective as communications with others.”
Further, section (a)(2) should be changed as follows to provide clarity:
(a)(2) For purposes of this section, companion with a disability means a family member, friend, or associate of a program applicant or participant with or without a disability, who, along with the applicant or participant, is an appropriate person with whom the public entity would otherwise communicate. |
§35.160(a)(1) A public entity shall take appropriate steps to ensure that communications with applicants, participants, member of the public with disabilities, and companions thereof are as effective as communications with others.
(a)(2) For purposes of this section, companion means a family member, friend, or associate of a program participant who, along with the participant, is an appropriate person with whom the public entity should communicate. |
It should also be noted that an auxiliary aid or service may need to be provided for a companion even when the participant is not physically present with the companion (such as in the case of a deaf parent attending parent-teacher conferences, when the hearing child is not present at the conference.).
We strongly oppose the deletion of section 35.160(b)(2). Section (b)(2) of the current regulation, quoted below, is critical to ensuring effective communication:
(b)(2) In determining what type of auxiliary aid and service is necessary, a public entity shall give primary considerationto the requests of the individual with disabilities .
In our experience, this section often makes the difference between effective communication and ineffective communication. There is considerable misunderstanding on the part of public entities regarding how to ensure that communication is effective. Reference to the person with a disability’s preference ensures that the appropriate auxiliary aid or service is used. This is because the person with a disability will be well versed in what works for him or her in a given situation. For example, in Duvall v. County of Kitsap, 260 F.3d 1124 (9th Cir. 2001), while the court provided certain accommodations, these accommodations were not effective for the plaintiff. As a result, he was denied effective participation in his trial. This case is a classic example of what can happen when appropriate accommodations – which are typically those requested by the person with a disability – are not provided.
There is often lack of understanding of what an individual needs, especially in the case of people who are deaf or hard of hearing because of the diversity of challenges presented by a wide range of communication abilities, circumstances and environments. Further, the array of accessibility options, including many options involving new technologies, has proliferated since the passage of the ADA, making deference to the user’s preference all the more important.
To correct this, the proposed regulation should include language that the aid provided should be the one requested, absent undue burden or fundamental alteration.
In addition, we recommend including a mandate to ensure that information provided in alternate format materials is provided in a timely manner, and that the information provided is accurate. People with hearing, vision and speech disabilities commonly experience that, when alternative format materials are provided, they may be delayed or incomplete. Thus the Department must stress that such materials must be timely to be effective.
Recently, Telecommunications and Electronic and Information Technology Advisory Committee (TEITAC) of the Access Board proposed that information provided in alternate formats, or otherwise via accessible means be “as timely, accurate, complete and efficient” as information made available to individuals who do not have disabilities, unless an undue burden would be imposed on the covered entity. The same standard should apply here.
Also, we agree with the Department's conclusions that the method of communication will vary, depending on the circumstances presented. However, notwithstanding the reference to a new subsection (b)(2), there is no such section contained in the actual rule proposals.
|
§35.160(b) A public entity shall furnish appropriate auxiliary aids and services where necessary to afford individuals with disabilities and their companions, who are individuals with disabilities, an equal opportunity to participate in, and enjoy the benefits of, a service, program, or activity conducted by a public entity.
§35.160(b)(2) [Deleted] |
Section 35.160(c)(1) is a good clarification of existing law. |
§35.160(c)(1) A public entity shall not require an individual with a disability to bring another individual to interpret for him or her. |
Section 35.160(c)(2) implicates some of the most difficult situations related to these requirements. It also appears to merge three distinct issues that might be better dealt with in separate regulations. These are (1) discrete emergency situations (e.g. arrests, car accidents), (2) large scale emergency or public safety threats (e.g. earthquakes, wild fires, terrorist threats), and (3) situations when a person might prefer to use a companion to interpret.
As to the first category, discrete emergencies, in our experience public entities, and particularly law enforcement and medical personnel, would likely interpret this section too expansively, potentially excusing them from seeking auxiliary aids and services altogether. It should be clarified that in all situations (including emergency situations) the obligation to provide auxiliary aids and services continues, such that after the emergency subsides a public entity may have to obtain auxiliary aids or services. For example, after an arrest scene is stabilized and secured, a law enforcement agency must then attempt to obtain interpreters or other such aids even if that was impossible to do when the situation was not yet controlled.
In addition, it should be added that even in an emergency, the provision of an interpreter may be both possible and not constitute an undue burden (and would therefore be required) if the entity has made the necessary pre-arrangements. For example, now many hospitals have contractual arrangements with interpreter agencies that ensure the provision of interpreters on very short notice. For example, in pending childbirth situations, an interpreter is assigned to a mom-to-be and remains “on call” with a pager, allowing the interpreter to arrive at a hospital in minutes. Indeed, in a sense, every birth can be an emergency situation. It is important that hospitals, and similar entities, do not give up such contractual arrangements by arguing that they are no longer required to make efforts to provide interpreters in these situations.
The second category above presents a situation when provision of effective communication is essential. We recommend a separate regulation dealing with a public entity’s obligation to provide timely and effective communication in public emergencies. In the context of this regulation, as above, public entities should be reminded of their continuing obligations to provide auxiliary aids and services, including qualified interpreters and computer aided real-time transcription services. Again, pre-arrangements, for example with CART – computer-aided real-time transcription services – may help in this regard (if computers are available, this may be an effective means of providing communication in an emergency for people who are hard of hearing and temporarily for people who are deaf and use sign language).
The existence of an emergency should not be an excuse not to provide auxiliary aids or services. This is the time when these aids and services may be most needed. For example, a number of public entities have begun using text alerts to reach a larger proportion of the population in times of emergency. Text alerts is merely an example of how public entities can plan in advance for emergencies.
As to the third category, we recommend that this section be clarified to include that in non-emergency situations, an accompanying individual may not interpret for the person with a disability until the person with a disability has been informed that he or she has a right to request and receive auxiliary aids and services. It is important that people be informed of these rights precisely because, as the Department notes, the information conveyed can be personal and confidential. Particularly in law enforcement and health care settings, use of friends or family members to interpret can lead to difficult and dangerous situations if information is not conveyed accurately or impartially. A person with a disability may be unaware of their right to request auxiliary aids and services, and thus may accept a companion interpreter.
It also must be absolutely clear that children are not to be used for interpreting purposes. It is not uncommon for public entities to use children as interpreters, including in entirely inappropriate settings, such as domestic violence investigations. This should be included in the regulation itself. This can be incredibly damaging for the child, who may not feel able to refuse a request from a parent, family member, or others in these situations, and who may be asked to convey personal and sensitive information about family members. |
§35.160 (c)(2) A public entity shall not rely on an individual accompanying an individual with a disability to interpret or facilitate communication, except in an emergency involving a threat to public safety or welfare, or unless the individual with a disability specifically requests it, the accompanying individual agrees to provide the assistance, and reliance on that individual for this assistance is appropriate under the circumstances. |
“Companions” |
ADA Title III Regulations – Auxiliary Aids and Services |
See Comments on Title II Section 35.160(a) and (b) about “companions” |
§36.303(c)Effective Communication.
(1) A public accommodation shall furnish appropriate auxiliary aids and services where necessary to ensure effective communication with individuals with disabilities and their companions who are individuals with disabilities.
- For purposes of this section, companion means a family member, friend, or associate of a program participant who, along with the participant, is an appropriate person with whom the public accommodation should communicate
|
Section 36.303(c)(1)(iii) will be incredibly problematic for persons with disabilities and runs counter to the intent of the ADA. Public accommodations will read this section to provide them with ultimate decision-making authority regarding provision of auxiliary aids and services. However, public accommodations typically have the least information and understanding regarding how to ensure effective communication and the range of auxiliary aids and services available.
This section also conflicts with, or at a minimum sends mixed messages regarding the undue burden / fundamental alterations analysis of the renumbered section (h). In light of section (h) the last sentence of (c)(1)(ii) is not required.
Further, in our experience, public accommodations, when they see the first phrase (“the ultimate decision . . .”), they completely overlook the last phrase (“provided that the method chosen results in effective communication”). This provision, if made explicit, puts the person with a disability in the unenviable and untenable position of “fail first.” The individual must first try the proffered accommodation and that accommodation must fail first before the covered entity will provide the accommodation that the individual believes will result in effective communication. In many instances, there is no “second chance” to get the information and communication that is needed. Including this provision, as it is written, makes it possible for covered entities to provide any accommodation, regardless of the likelihood of effective communication, and comply with the law. This was never the intent of the ADA.
Re sections (2) and (3), see Title II comments, Section 35.160(a).
We recommend including a mandate to ensure that information that information provided in alternate format materials is provided in a timely manner, and that the information provided is accurate. We receive many complaints that when alternate format materials are provided, they may be delayed or incomplete. Thus, it is important to ensure that public accommodations understand that such materials must be timely in order to be effective.
Recently, TEITAC proposed that information provided in alternate formats, or otherwise via accessible means be “as timely, accurate, complete and efficient” as information made available to individuals who do not have disabilities, unless an undue burden would be imposed on the covered entity. The same standard should apply here. |
Section 36.303(c)(1) Effective Communication . * * * (iii) The type of auxiliary aid or service necessary to ensure effective communication will vary in accordance with the method of communication used by the individual, the nature, length, and complexity of the communication involved, and the context in which the communication is taking place. A public accommodation should consult with individuals with disabilities whenever possible to determine what type of auxiliary aid is needed to ensure effective communication, but the ultimate decision as to what measures to take rests with the public accommodation, provided that the method chosen results in effective communication. (2) A public accommodation shall not require an individual with a disability to bring another individual to interpret for him or her.
(3) A public accommodation shall not rely on an individual accompanying an individual with a disability to interpret or facilitate communication, except in an emergency involving a threat to public safety or welfare, or unless the individual with a disability specifically requests it, the accompanying individual agrees to provide the assistance, and reliance on that individual for this assistance is appropriate under the circumstances. |
Sports Stadiums Captioning |
Captioning Regulations |
Captioning at sports stadiums should be provided for all auditory information provided on scoreboards and video monitors. See answers to questions 49-52. |
(ADA Title II) §35.160 (e)Sports stadiums. One year after the effective date of this regulation, sports stadiums that have a seating capacity of 25,000 or more shall provide captioning on the scoreboards and video monitors for safety and emergency information. (ADA Title III) §36.303(g)Sports stadiums. One year after the effective date of this regulation, sports stadiums that have a seating capacity of 25,000 or more shall provide captioning on the scoreboards and video monitors for safety and emergency information. |
DOJ ADA Title III Question 24 Should the Department require that, one year after the effective date of this regulation, public accommodations exhibit all new movies in captioned format at every showing? Is it more appropriate to require captioning less frequently? Should the requirement for captioning be tied to the conversion of movies from film to the use of a digital format? Please include specifics regarding how frequently captioning should be provided. The Department should require that public accommodations that provide entertainment services of displaying movies (movie theaters) enable the display of captions and display the captions provided for any movie at all showings, unless such would impose an undue burden. The availability of captions has become commonplace, with the majority of first-run movies being produced and distributed for display with captions. Yet, at the same time, less than one percent (1%) of movie showings in America today are shown with captions. Because captions can and are being shown today, there is no reason and no need to tie the requirement of showing captions to the conversion of movies to digital format. Further, it is expected that the equipment being used today to display captions will also be used to display captions when the conversion of movies to digital format occurs. In addition, because that conversion is expected to take place over a significant period of time, due to anticipated costs of that conversion, caption display equipment can be recycled for use in theaters that have no equipment. Captioning is becoming increasingly inexpensive and feasible to provide. Captioning technology has changed significantly since the passage of the ADA and there is absolutely no reason to exempt a multi-billion dollar business from the requirements of the ADA. DOJ ADA Title III Question 25 Should the Department require that, one year after the effective date of this revised regulation, a public accommodation will exhibit all new movies with narrative description? Would it be more appropriate to require narrative description less frequently? Should the requirement for narrative description of movies be tied to the use of a digital format? If so, why? Please include specifics regarding how frequently narrative description should be provided.
Comments to question 24 apply equally to question 25.
DOJ ADA Title III Question 26 & ADA Title II Question 49 . The Department believes that requiring captioning of safety and emergency information made over the public address system in stadiums seating fewer than 25,000 has the potential of creating an undue burden for smaller entities. However, the Department requests public comment about the effect of requiring captioning of emergency announcements in all stadiums, regardless of size. Would such a request be feasible for small stadiums?
There are more than 31 million people with hearing loss in America. Given the increasing number of people who are hard of hearing, visual information is critical.
Thus, Public safety and emergency information should be provided at all venues regardless of size. This type of information is critical, but is particularly so given the increasing numbers of people who are deaf or hard of hearing. In our experience, emergency preparedness for people with disabilities is often neglected, although it should be central in emergency planning. The technology options for providing captioning are increasingly varied, including services that provide remote captioning. There are many situations in other contexts in which large facilities are required to provide critical information in visual formats, such as airports (See ADAAG, Section 10.4.1(6) (requiring airports to provide orally provided information in a visual format)).
Most importantly, the new language of §35.160(e)and the related questionseviscerates the undue burden standard. Rather than scope the number of people that can be seated in a theater, stadium, or other venue to fall under this mandate, auxiliary aids and services must be provided unless doing so would impose an undue burden on the covered entity.
Moreover, this proposal should not be limited to emergency and public safety information – captioning should be required for all aurally delivered information, especially information conveyed over a public address system. Captioning should be displayed on video monitors (such as a stadium’s Jumbotron) when audio information accompanies a visual display. Video monitors, when available, can also display captioning for announcements made over the public address system. When video monitors are not present or available, captioning for announcements made over the public address system should be provided on text displays, in line of sight with any related visual activity, such as a performance, game in play, or other activity. Also, given the poor acoustics in stadiums and other public venues, virtually all of these individuals have difficulty distinguishing or understanding public address announcements or audio that accompanies video displayed on monitors. Indeed, even individuals with hearing in what is considered the “normal” range often cannot discern speech conveyed over public address systems. Captioning would be a welcome addition for everyone, and in this particular situation will be greeted by the mainstream public much like curb cuts have been welcomed throughout cities and towns, or even how closed captioning which is routinely displayed on televisions in public places such as gyms and restaurants has been welcomed. As with captioning of safety and emergency information, the provision of captioning for all aurally delivered information has been and should remain subject to the undue burden standard.
DOJ ADA ADA Title III Question 27 & ADATitle II Question 50 . The Department is considering requiring captioning of safety and emergency information in sports stadiums with a capacity of 25,000 or more within a year of the effective date of the regulation. Would a larger threshold, such as sports stadiums with a capacity of 50,000 or more, be more appropriate or would a lower threshold, such as stadiums with a capacity of 15,000 or more, be more appropriate? See answer to 49 & 26. DOJ ADA ADA Title III Question 28 & ADA Title II Question 51. If the Department adopted a requirement for captioning at sports stadiums, should there be a specific means required? That is, should it be provided through any effective means (scoreboards, line boards, handheld devices, or other means), or are there problems with some means, such as handheld devices, that should eliminate them as options?
There are many factors which must be considered in the determination of how to display captions effectively. Further, technology changes will provide alternatives in the future which may be unknowable today. We recommend that stadiums make the determination of how to provide captioning, in consultation with caption display experts and patrons who are deaf or hard of hearing. Generally, captions should be displayed in a manner that is easily readable from virtually every vantage point in a theater, stadium, or other venue. Captioning should be displayed on video monitors (such as a stadium’s Jumbotron) when audio information accompanies a visual display. Video monitors, when available, can also display captioning for announcements made over the public address system. When video monitors are not present or available, captioning for announcements made over the public address system should be provided on text displays, in line of sight with any related visual activity, such as a performance, game in play, or other activity.
Currently, handheld or other individual caption display devices present significant limitations, particularly with respect to line-of-sight and lighting issues, and in venues that are outside where patrons and devices are exposed to the elements. More importantly, captioning must be presented virtually simultaneous to the audio component, particularly where such is related to a visual display or visual activity, such as a performance, game in play, or other activity. Delays in the production, transmission, and display of real-time captions can result in the loss of context and meaning of the captions, rendering them ineffective.
Regardless of how captions are provided, however, stadiums should be aware that patrons may still have other accommodation needs, and may also request assistive listening devices.
DOJ ADA Title III Question 29 & ADA Title II Question 52. The Department is aware that several major stadiums that host sporting events, including National Football League football games at Fed Ex Field in Prince Georges County, Maryland, currently provide open captioning of all public address announcements, and do not limit captioning to safety and emergency information. What would be the effect of a requirement to provide captioning for patrons who are deaf or hard of hearing for game-related information (e.g., penalties), safety and emergency information, and any other relevant announcements?
Public stadiums should provide all aurally delivered information in captioned format. This is the only way for people who are deaf or hard of hearing to have access to the information and an opportunity to participate in and benefit from the program or activity that is equal to individuals without disabilities.
Comments To Specific ADAAG Requirements |
Proposed Revision |
The new ADAAGs need to contain requirements that respond to the wide variety of communication methods (text, voice or video) used by individuals with hearing and speech disabilities to achieve effective communication, by requiring the provision of devices using newer technologies that are now available. This might include videophones, captioned telephones, voice carryover and hearing carryover phones, and other successor technology and equipment. Either individual devices that provide multiple capabilities or individual devices that provide communication for each of these populations should be mandated. Moreover, the guidelines should acknowledge that current technologies may change, and that devices that use successor technologies may be needed in the future to provide effective communication.
Section 217.4.5 regarding Rest Stops, Emergency Roadside Stops should include call boxes in addition to public pay phones. Call boxes are, by definition, for emergencies. Thus, when people use them it is especially important that they be able to communicate effectively with the person at the call center. Many people who are deaf or hard of hearing who have stopped at call boxes without TTYs report waiting for hours, unsure if anyone on the other end heard or understood their need. Especially with the installation of new call boxes, there is no reason not to include TTYs or some other method of ensuring effective communication. |
217 Telephones
217.1 General. Where coin-operated public pay telephones, coinless public pay telephones, public closed-circuit telephones, public courtesy phones, or other types of public telephones are provided, public telephones shall be provided in accordance with 217 for each type of public telephone provided. For purposes of this section, a bank of telephones shall be considered to be two or more adjacent telephones.
Advisory 217.1 General. These requirements apply to all types of public telephones including courtesy phones at airports and rail stations that provide a free direct connection to hotels, transportation services, and tourist attractions. |
217.2 Wheelchair Accessible Telephones. Where public telephones are provided, wheelchair accessible telephones complying with 704.2 shall be provided in accordance with Table 217.2.
EXCEPTION: Drive-up only public telephones shall not be required to comply with 217.2.
217.2 Wheelchair Accessible Telephones |
Number of Telephones Provided on a Floor, Level, or Exterior Site |
Minimum Number of Required Wheelchair Accessible Telephones |
1 or more single units |
1 per floor, level, and exterior site |
1 bank |
1 per floor, level, and exterior site |
2 or more banks |
1 per bank |
217.3 Volume Controls . All public telephones shall have volume controls complying with 704.3.
217.4 TTYs. TTYs complying with 704.4 shall be provided in accordance with 217.4.
Advisory 217.4 TTYs. Separate requirements are provided based on the number of public pay telephones provided at a bank of telephones, within a floor, a building, or on a site. In some instances one TTY can be used to satisfy more than one of these requirements. For example, a TTY required for a bank can satisfy the requirements for a building. However, the requirement for at least one TTY on an exterior site cannot be met by installing a TTY in a bank inside a building. Consideration should be given to phone systems that can accommodate both digital and analog transmissions for compatibility with digital and analog TTYs. |
217.4.1 Bank Requirement. Where four or more public pay telephones are provided at a bank of telephones, at least one public TTY complying with 704.4 shall be provided at that bank.
EXCEPTION: TTYs shall not be required at banks of telephones located within 200 feet (61 m) of, and on the same floor as, a bank containing a public TTY.
217.4.2 Floor Requirement. TTYs in public buildings shall be provided in accordance with 217.4.2.1. TTYs in private buildings shall be provided in accordance with 217.4.2.2.
217.4.2.1 Public Buildings. Where at least one public pay telephone is provided on a floor of a public building, at least one public TTY shall be provided on that floor.
217.4.2.2 Private Buildings. Where four or more public pay telephones are provided on a floor of a private building, at least one public TTY shall be provided on that floor.
217.4.3 Building Requirement . TTYs in public buildings shall be provided in accordance with 217.4.3.1. TTYs in private buildings shall be provided in accordance with 217.4.3.2.
217.4.3.1 Public Buildings . Where at least one public pay telephone is provided in a public building, at least one public TTY shall be provided in the building. Where at least one public pay telephone is provided in a public use area of a public building, at least one public TTY shall be provided in the public building in a public use area.
217.4.3.2 Private Buildings. Where four or more public pay telephones are provided in a private building, at least one public TTY shall be provided in the building.
217.4.4 Exterior Site Requirement . Where four or more public pay telephones are provided on an exterior site, at least one public TTY shall be provided on the site.
217.4.5 Rest Stops, Emergency Roadside Stops, and Service Plazas. Where at least one public pay telephone is provided at a public rest stop, emergency roadside stop, or service plaza, at least one public TTY shall be provided.
217.4.6 Hospitals. Where at least one public pay telephone is provided serving a hospital emergency room, hospital recovery room, or hospital waiting room, at least one public TTY shall be provided at each location.
217.4.7 Transportation Facilities . In transportation facilities, in addition to the requirements of 217.4.1 through 217.4.4, where at least one public pay telephone serves a particular entrance to a bus or rail facility, at least one public TTY shall be provided to serve that entrance. In airports, in addition to the requirements of 217.4.1 through 217.4.4, where four or more public pay telephones are located in a terminal outside the security areas, a concourse within the security areas, or a baggage claim area in a terminal, at least one public TTY shall be provided in each location.
217.4.8 Detention and Correctional Facilities . In detention and correctional facilities, where at least one pay telephone is provided in a secured area used only by detainees or inmates and security personnel, at least one TTY shall be provided in at least one secured area.
217.5 Shelves for Portable TTYs . Where a bank of telephones in the interior of a building consists of three or more public pay telephones, at least one public pay telephone at the bank shall be provided with a shelf and an electrical outlet in accordance with 704.5.
EXCEPTIONS: 1. Secured areas of detention and correctional facilities where shelves and outlets are prohibited for purposes of security or safety shall not be required to comply with 217.5.
2. The shelf and electrical outlet shall not be required at a bank of telephones with a TTY. |
|